2017 Damon Runyon 5K Recap - Tuesday, June 18, 2017
Great job to MPI Greater NY Chapter participants who rocked the Damon D. Runyon 5K. This small but mighty group joined thousands of other runners at Yankee Stadium to participate in the Ninth Annual Runyon 5K which is a unique fundraising event to support innovative and groundbreaking cancer research.
The Corporate Social Responsibility Committee is working really hard to deliver experiences where chapter members can come together and give back to our local community and important causes.
Pictured from Left:
Jennifer Wellington, Chris Reed, Patrick Colomer, Esther Wells, Joanna Pulchalski & Michael Pulchalski
Visit the Corporate Social Responsibilities page for other upcoming and ongoing volunteer opportunities.
Planning Successful Meetings starts with the PROCESS - Wednesday, May 31, 2017
Mary Jo Wiseman, CMP
I consider myself lucky to have spent 20+ years in a career I truly believe in, one that adds value to an organization by drawing upon our key strengths and knowledge of the hospitality industry to plan and execute meetings and events.
I firmly believe it is not just one person who makes a meeting or event happen, but rather a well led TEAM of dedicated, enthusiastic, talented individuals who come together to do what they do best to help organizations exceed program objectives and make them SHINE.
I have always been of the mindset that there is a right way and a wrong way to go about planning a meeting (or any project for that matter) and that it is the PROCESS or system we use to get us started that can either keep us on track or send us off the rails.
The process needs to evolve. If you take the time to think things through right from the get go, you’ll be off to a good start. And, when the going gets tough, just take a breath and "FOCUS".
As Meeting Planners, we need to be well organized, detail oriented, creative, disciplined, and have a knack for seeing the big picture. But first you need to take the time to come up with a PLAN to manage the project. This is especially true because as meeting planners we don’t usually have the luxury of planning one meeting at a time.
The planning and executing of a meeting can be very daunting especially if you are planning multiple meetings at any given time.
You first begin the process with an actual PLAN…
- Identify the goals and objectives and key messages
- Who is the intended primary and secondary audience?
- What are the action items and the multitude of tasks related to the actionable items?
- What is your timeline for when the actionable items must be accomplished?
- Who is accountable for each of the actionable items?
I remember the first time I was onsite in New York handling my first Board Meeting for a CEO who was new to the company (a daunting task for him also I’m sure).
After the meeting, he congratulated me on a job well done and one of the things he said was: "I know these things don’t just happen," as he was pointing to the table décor after one of the dinners. He got that a lot of thought (and planning) went into making this important dinner so special -- from the menu selection to the specialty linens, to the flowers and even the matching place cards. He really appreciated all the finite details that went into making the evening the success it was and the message it sent to our Directors.
I also believe that the project management skills used to plan a meeting can be used to plan other events in your life as well: whether it’s planning your own or a friend’s wedding; remodeling a room or a whole house; moving; or taking that vacation of a lifetime. The action items, the tasks within and the order in which they need to be done will obviously change from project to project – but the thought process is the same.
Whether it be a corporate event, association meeting or small private wedding, the Plan and executing of the details are the key to the success of the event.
I really found this to be so true last summer when I was planning my own wedding – with just three weeks’ lead time (yes, just three weeks) and no time to spare. We had our PLAN; we had our task list and we kept each other accountable. The day-of flowed like clockwork and the stress -- well, it just wasn’t there. It’s been over a year and we’re still SMILING and you will be, too, if you just take the time to first think your projects through.
Create your PLAN; surround yourself with the best possible team of experts; define the levels of authority; come up with a task list/time line; keep everyone accountable, meet regularly, keep good notes and don’t forget to follow up on any missed assignments -- and the rewards will follow.
Communication throughout the entire Process will keep everyone involved, informed and make it a fun, team experience working together to create your successful event!
Article contributed by:
Mary Jo Wiseman, CMP
Author of "The Meeting Planning Process: A Guide to Planning Successful Meetings."
The Guide offers a practical overview of the entire planning process for people just starting out in the business or meeting planning veterans alike, and offers keen insights and valuable tips to help CREATE the perfect EXPERIENCE for their audience by staying true to the basic elements of the planning process. It is intended to lead people through the proper steps and the sequence of tasks involved in planning a meeting such as: Established a Planning or Design Team; Developing an Overall Plan; Budgeting; Site Selection; Communications: Contract Review and more. The Guide also includes handy templates developed by the author including a Meeting Time Line; Overall Plan; RFP; and descriptions and diagrams of possible room set ups.
For more information: